Transparent and honest board members’ communications build a sense trust that encourages accountability. This leads to an organization’s board that is more involved and unified and empowered to take decisions in support of the organization’s objectives.
Board members who are new to the organization must be aware of their duties and expectations from the beginning of their term. This includes the need to volunteer time, build professional and personal connections https://boardroomtalk.org/improving-board-communications-effective-online-solutions/ and participate in fundraising activities. A welcome letter outlining meetings schedules, communication channels as well as other pertinent details to help new board directors settle in quickly.
Different people process information differently, so it is crucial to tailor the communications of board members to suit personal preferences. Some people may prefer reading lengthy reports, while others better comprehend data visualizations. Avoid technical jargon when writing reports and other data to make it easier to comprehend. Use analogies and real-world examples in order to illustrate the implications of data or reports, if required.
It’s also important to mix-up the format of board meetings, instead of relying on PowerPoint presentations. Mixing up the formats can help to limit the length of meetings and increase the participation of board members.
Ensure that board members can easily access the information they need, even between meetings. Make sure you choose a document-sharing platform that is user-friendly and secure with features, high scalability and adherence to data protection regulations. Some of the most well-known solutions are Diligent Boards. BoardEffect. Passageways OnBoard. and Aporio.