In the past, companies kept sensitive documents under lock and keys due to the fear that confidential documents could fall into in the wrong hands. If this happened it could lead to loss of opportunities, costly lawsuits or even fines and data breaches.

Virtual data rooms (VDRs) are cloud-based software solutions that provide secure, 24/7 remote access to folders and files from any device with an internet connection. VDRs are cloud-based software that allow secure, 24/7 remote access to folders and files on any device with an internet connection. These platforms offer a variety of collaboration tools that help in contract management and efficient document management. These platforms also come with advanced features, such as specific permissions and audit trails, which lower the risk of accidental deletion or malicious intent.

The most common use case for virtual data rooms is due diligence during the mergers and acquisitions process. It’s essential to have a platform that allows both the sell-side as well as the buy-side to quickly access and store documents. VDRs simplify the due diligence process, significantly reducing timelines.

Startups use VDRs for collaboration with advisors and investors during fundraising rounds, M&A and other transactions. These platforms allow startups to upload and organize their documents into an intuitive system that helps speed up the due diligence process. These platforms also provide tools for collaboration such as commenting, Q&A zones, and task assignments to allow teams to work more efficiently. A majority of modern providers offer a cloud-based model that does not require installation or hardware. Self-hosted software, that is installed on the startup servers, gives more control, and could require IT resources.